Evidence Records

Part 4 of 4 in a series of blog posts about Standards-Based Grading

No more MarkBook

We’ve arrived at the last piece in the A&E puzzle; the evidence record. This is where you will be recording the levels each student received for the various expectations on each test/task. MarkBook (a marks management software) no longer meets our needs as it will simply calculate an average based on the weighting of each test which would be set out ahead of time and remain the same for each student. An average is not necessarily the best representation of what a student knows in a course. Growing success describes how to determine a student’s final grade as such:

“Determining a report card grade will involve
teachers’ professional judgement
and interpretation of evidence
and should reflect the student’s most consistent
level of achievement,
with special consideration given to more recent evidence.”

Most consistent, more recent.

The idea being that if a student performs poorly at the beginning of a course, but puts in the work needed to catch up and learn the material, they should be assigned a mark that reflects their current ability and knowledge in the course at the end (despite the fact that they had a rough start). An average will negatively impact this student by always pulling their grade down due to the low marks early in the course.

For example, let’s look at the example below which looks at the marks that sky diving students received for packing parachutes:

All 3 students have the same average. But when asked “which student would you want to pack your parachute?” I believe we would all have the same answer. So clearly, an average does not always give us the most accurate picture of student achievement.

Evidence Record Template

Below is an example of an evidence record for a math course. This would be printed out as one page per student. It does mean a binder full of these sheets in order to track a student’s grade and progress. Some teachers are not keen on these being a paper-pencil tool. There are electronic versions of evidence records starting to be made; the OCDSB is piloting the online MaMa+ version this semester, and Bruce McLaurin over at Glebe C.I. has created some excel spreadsheets that self-populate the marks into evidence records for you. However, I have found that trying evidence records for the first time with pencil and paper gives you a much better feel for how they work & what they represent. I find that by handwriting a student’s achievement on to this paper record, I notice trends in the students’ marks much better than if I were relying on a program to create the evidence record from my class list of marks.

Math evidence record

Update (2014.12.04): This fall, OCDSB teachers have access to the MaMa (Marks Manager) software online which allows us to keep electronic evidence records.
Here are some screenshots of what it looks like.
Inputting test marks by class list:
MaMaMarkEntryMaMa then automatically populates each student’s evidence record with the marks from the test:MaMaEvidenceRecord

 How to use evidence records

Here’s a video clip explaining how to take the levels of achievement earned on the test and record that on your evidence record.
(skip to 2:50 for evidence records)

So a completed evidence record might look something like the following:

Evidence Record U

We can see, for example, the students quiz marks (code Q) and test marks (code T). Each code may appear in more than one row because a test can evaluate multiple expectations. The numbers attached to each code indicate the chronological order of the tests: T1=Test 1 and T2 = Test 2. The exam mark has been labeled with code E in the grey row above each strand. Notice the exam receives 3 separate marks; one for each strand of the course. The summative, code ST, has been recorded in its own row below the term work.

What final level of achievement would you assign to the student with the above evidence record?

Here’s a video clip of the type of discussion one has with colleagues as we learn to interpret these evidence records, and still later on when we collaborate with colleagues to interpret evidence that may be inconsistent and therefore difficult to assign a final grade. Not they are using a different evidence record in the video than the one I showed above:

This is the type of moderation I have teachers try when I offer workshops to my colleagues about this new A&E. I find it really useful to hear my colleagues interpret the evidence presented, and comforting to see how consistent we usually are in determining a final grade.

Levels VS Percents

Unfortunately, at this time, the Ministry of Education still requires us to convert each student’s final overall level of achievement into a percent for the report card. The OCDSB has provided the following “peg chart” in order to do so:PegChartOCDSB

It’s not ideal to be converting the levels back to percents in the old style, but it will do until the Ministry changes report cards to match the levels of achievement from their curriculum documents.

Here are a couple more completed evidence records to look at and practice determining an overall final grade. Note that MT is Makeup Test.

evidence record Z. . . . and another . . .

evidence record E

The more familiar we become with this template, the more conversations we have with our colleagues, the more comfortable we become with using our professional judgement in order to determine the student’s final grade. This professional judgement replaces our reliance on software that calculates averages for us that feel accurate, but that I don’t think are any more accurate than my own well-informed professional judgement (but that’s a conversation / debate for another blog post!).

The End! But it’s only the beginning . . . 

So here we are at the end of my blog series about the new A&E in the OCDSB. It’s really only the beginning; this process will evolve as we implement it in our classrooms. We’re learning how to best use these templates in order to inform not only our evaluation practices, but our instructional practices as well.

How are you feeling about the new A&E?

Start a conversation with your colleagues in your school or in your department.

Update (2014.12.04): Here is what the OCDSB published for parents this fall on the topic of their assessment & evaluation policy:
Parent Guide to Assessment, Evaluation and Reporting – Grades 9-12

I would love to hear your comments, questions, concerns . . . Leave a comment below or get in touch via Twitter!

– Laura Wheeler (Teacher @ Ridgemont High School, OCDSB; Ottawa, ON)

9 thoughts on “Evidence Records

  1. Pingback: Tests/Tasks & their Rubrics | Wheeler's thoughts on teaching

  2. Pingback: Assessment & Evaluation in the OCDSB | Wheeler's thoughts on teaching

    • Great question! I’m not sure why the switch from reporting KTCA levels to Overall Expectations.
      I do know that the KTCA categories still make up the rubrics we use to evaluate students by expectation. And also that I plan my evaluations to cover KTCA across all tasks.
      And that this policy (as outlined in Growing Success: https://www.edu.gov.on.ca/eng/policyfunding/growsuccess.pdf) uses a standards-based grading (SBG) framework where the standards are set out by the curriculum expectations.
      Does that help?

  3. Hi, I stumbled across your blog while I was doing a search for Records of Evidence. This is an amazing post. I am looking for ROE for English and was wondering if you have any recommendations where to look. I was also wondering what the software is called that is screenshot and has “Evidence by Class” at the top? Thank you!

  4. Hello! I am with OCSB. We use Powerteacher and the Gradebook that comes with it allows us to track by Overall Expectation, but I find it cumbersome and I really like the Evidence Records. Ok..so the program you use is created exclusively for OCDSB? Darn! I really like it. I would love if you could send me some English ones. Thank you!

  5. Hello! I am with OCSB. We use Powerteacher and the Gradebook that comes with it allows us to track by Overall Expectation, but I find it cumbersome and I really like the Evidence Records. Ok..so the program you use is created exclusively for OCDSB? Darn! I really like it. I would love if you could send me some English ones. My board email is lori.bouzane@ocsb.ca Thank you!

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